Start the day excited to make a difference...end the day knowing you did. Come join our team.
The Senior Clerk, Accounts Payable Special Processing supervises the workflow and the efficient operation of the Accounts Payable's Special Processing Group and its Associates. Associates within this area are responsible for processing all approved supplier/vendor invoices, electronic (EDI and EIB) invoices, leases and other recurring invoices, payment requests, on-demand/ad-hoc requests, employee expense reports, purchasing card transactions and other related responsibilities.
Essential Functions & Responsibilities:
Supervises the workflow and Associates who are responsible for processing all approved supplier/vendor invoices, payment requests, and student/non-employee expense reports.
Monitors the incoming work volume and redistributes among the Associates.
Works with Associates in assigned area to establish goals and objectives, evaluates performance, provides feedback and reviews as needed.
Assists Manager in the hiring process for new Associates as needed.
Ensures transactions are processed timely, accurately, and in compliance with MWHC's governing policies. Takes corrective action as necessary to ensure departmental goals are accomplished by established deadlines.
Handles escalated matters in a professional and knowledgeable manner. Responds timely to escalations.
Provides applicable training as needed to internal end-users to promote the integrity of invoice submissions with adequate supporting documentation and proper approvals.
Reviews invoices for proper approval and purchasing authority, sales and use tax treatment, and income classification. Ensures proper inclusion for 1099 preparation.
Processes approved invoices in a timely matter, utilizing cash discounts when available.
Communicates effectively with customers and vendors responding to inquiries or report requests.
Maintains leases, agreements or other recurring payments.
Monitors all EDI jobs to determine that all transactions have interfaced or posted into the subsequent system.
Provides assistance in other areas of the department as appropriate.
Performs other duties as assigned.
Relevant leadership experience in a large operational department/group required.
A minimum three to four years of Accounts Payable or accounting related experience required.
Proficiency with Microsoft Office suite of applications, along with a strong orientation to using personal computers in a network setting.
Proficient knowledge of Excel.
Experience with Workday a strong plus.
Experience with policy enforcement.
Excellent written and verbal communication skills coupled with customer service skills.
As an EOE/AA employer, the organization will not discriminate in its employment practices due to an applicant's race, color, religion, sex, sexual orientation, gender identity, national origin, and veteran or disability status.
A Not-for-Profit Regional Healthcare System Dedicated to Excellence. From our humble beginnings in Fredericksburg, Virginia as an eight-room hospital to our modern not-for-profit regional system, Mary Washington Healthcare has seen enormous growth and development in the past 100 years. Today, we are made up of two hospitals and 28 healthcare facilities and wellness services. Community leaders volunteer on our Board of Trustees in order to guide the continued growth and direction of our health care system.